Staff Scheduling and Management

Effective staff management keeps your barn running smoothly and your team happy.

Scheduling basics:

Use the Staff Shift Template Library to create consistent schedules

Ensure AM and PM shifts have adequate coverage

Cross-train staff on all critical tasks (feeding, medications, turnout)

Build in overlap time for shift handoffs

Training new staff:

Start with the generated shift checklists as training guides

Pair new staff with experienced team members

Review feeding cards and medication schedules before first solo shift

Practice emergency protocols within the first week

Communication:

Post shift checklists visibly in the barn

Use the Owner Digest tool for consistent owner updates

Document and share any changes to horse routines immediately

Hold weekly 15-minute team meetings to address issues

Retention:

Clearly defined roles reduce frustration

Checklists remove guesswork and build confidence

Consistent schedules help with work-life balance