How BarnBeacon Is Priced

BarnBeacon is designed to be accessible for equine facilities of all sizes, from small private barns with a handful of horses to large boarding operations managing fifty stalls and dozens of owner relationships. The pricing structure reflects that range, with tiers based on facility size and the features most relevant to each type of operation.

Why Barn Management Software Is Worth the Investment

Before getting into specific pricing, it helps to think about what you're getting in return. Barn management software saves time on administrative tasks, reduces billing errors, improves owner communication, and helps you retain clients longer. The question isn't whether the cost is zero, it's whether the value exceeds the cost.

For a facility with twenty horses, capturing two or three unbilled add-on charges per horse per month at average charge values of $10 to $25 each can mean $400 to $1,500 per month in recovered revenue that was previously being given away through missed billing. That alone typically exceeds the cost of the software.

The time savings from automated reminders, streamlined owner communication, and integrated scheduling represent additional value that compounds over time as you stop spending hours on administrative tasks that the software handles automatically.

What BarnBeacon Includes

BarnBeacon is a complete equine facility management platform. All plans include the core features that make it useful:

Horse profiles with health and care records, feeding protocols, and documentation.

Owner portal with individual horse updates, billing access, and direct messaging.

Per-horse charge tracking that flows into invoicing automatically.

Automated invoicing with itemized line items and payment processing integration.

Payment reminders and payment status tracking.

Health event logging and owner notifications.

Scheduling tools for farrier, veterinary, and other service appointments.

Task management for daily care assignments and staff accountability.

Plan Tiers

BarnBeacon's plan tiers are sized around the number of horses managed:

Starter: For small facilities managing up to 15 horses. Includes all core features with owner portal access for up to 15 horses.

Professional: For mid-size operations managing up to 50 horses. Includes all core features, expanded reporting, and priority support.

Enterprise: For large operations managing 50+ horses or multiple facilities. Includes custom configuration, dedicated onboarding support, and account management.

Exact pricing for each tier is shown on the BarnBeacon pricing page. The structure is a monthly subscription with no long-term contracts required. Larger operations that prefer annual billing receive a discount.

What's Included vs. Extra

All plans include the owner portal, billing, and core management features. There are no per-horse fees that change your monthly cost as your barn grows within a tier. Payment processing fees, if you collect payments through BarnBeacon's integrated payment system, are separate from the subscription fee and follow standard payment processor pricing.

There are no setup fees. BarnBeacon is designed to be operational within a day, not a weeks-long implementation project. Most facilities are fully set up with all horses entered, owner accounts created, and billing configured within their first week.

Getting Started

The best way to evaluate whether BarnBeacon is the right fit for your facility is to start a free trial. The trial gives you access to the full feature set for your facility's size so you can evaluate with real data rather than a limited demo environment.

If you're migrating from another system or from manual records, BarnBeacon's onboarding support can help you get your existing horse records and billing data into the system efficiently.

For facilities that want to talk through their specific situation before starting, direct conversations with the BarnBeacon team are available.

See also: owner portal features and owner billing management.